Risk Assessment: Central Presentations Ltd – Covid 19

This Risk Assessment has been prepared in response to the risks (known and emerging) associated with the Coronavirus (COVID-19) pandemic. It is intended as a guide to assess common risks associated with COVID-19 in the workplace and whilst working on site, each of which will have specific risks associated with the nature of business undertaken at that location; for example, the risks associated with an open plan office with minimal staff will be very different to an office with a public facing area associated within it. In any event, it is vital that a record of risk assessments is maintained. As we learn more about the virus and working practices change, we need to reassess risks, review procedures and update recorded assessments as necessary. Any such reassessment and subsequent review should include all relevant employees. The success of the control measures and mitigation proposed in the template will also rely on staff and others taking personal responsibility in terms, for example, of personal hygiene and adhering to guidance issued by Government and the Department.

COVID-19 Primary Symptoms:

  • High Temperature
  • New, continuous cough
  • Loss of Smell
  • Loss of Taste

Human Health Risk: Mild to severe illness, and death. Older adults, or those with underlying medical conditions seem to be at a higher risk of developing more serious complications from Covid-19 illness.

Transmission: Being a respiratory virus, it is transmitted through respiratory droplets, with person-to-person contact appearing to be the main method of transmission. The virus can also survive on contaminated surfaces, possibly for up to several days. Both symptomatic and asymptomatic transmission (when a person is displaying no symptoms) occurs.

Vaccination: There are no vaccines available as yet.



The key principles underpinning the mitigating actions are as follows:

  1. To protect the health of staff and their dependents.
  2. To minimise risk to visitors, clients, suppliers, freelance staff.
  3. To maintain operational capability and capacity, as far as is practicable.


Personal Responsibilities
Practice good respiratory etiquette and hand hygiene To minimise risk of infection, to self and others.
Practice good hygiene To minimise risk of infection, to self and others.
Social Distancing Measures / Minimisation of Person to Person Contact




Unit B1 Holly Farm Business Park




TBC based on event specifics




15th June 2020

Review No.1 – 29.07.20








CPL Vehicles

Event Sites



  • Staff
  • Visitors to your premises including Clients and Suppliers
  • Cleaners
  • Contractors/Freelance Staff
  • Drivers
  • Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions
  • Anyone else who physically comes in contact with you in relation to your business




1. Spread of/Exposure from others due to:

  • Living with someone with a confirmed case of COVID-19.
  • Have come into close contact (within 2 metres for 15 minutes or more) with a confirmed case of COVID-19.
  • Being advised by a public health agency that contact with a diagnosed case has occurred.
2. Suspected case whilst working on site
3. General travel including foreign travel
4. Poor hygiene
5. Manual handling – dual lifting
6. Taking / accepting deliveries – contact with materials and persons
7 Working in local vicinity to on site (maintaining 2m distancing)
8 Working within 2 metres of working team
9 First aid – including mental health
10 Company Drivers
11 Hand Washing



Hazard Rating Scale 1-5

1 = Low or Zero Hazard, 5 = Extreme Hazard


Likelihood of Hazard


Scale 1-5

1 = Unlikely to ever happen 5  = Certain to happen

Risk Rating Hazard x Likelihood = Risk

Risk >5 implement control measures

Risk > 9 implement specific high risk control measures


No Rate Lik Risk Measures to be adopted/actions
1. 4 4 16
  • Continue following government action of self isolation
  • Any existing individual risk assessments (disability, young persons or new / expectant mothers) to be reviewed
  • Maintain contact with line management and Human Resources (HR) and to follow company policy / guidance.
  • Travel is only required where you cannot work from home. Use private transportation, cycle or walk. As a last resort public transport to be used as a minimum and to implement social distancing where possible. Wearing of masks is mandatory if using public transport.
  • To continue following ongoing government guidance
  • Stay at home and only attend hospital in an emergency. Do not attend GP surgery and phone NHS line (111) if further advice is required
  • Arrange for testing and follow advice for isolation if needed. Track recent contacts
  • Company to ensure extremely clinically vulnerable persons do not come to work and continue to shield themselves whilst following their specific medical advice issued to them
  • Follow good NHS hygiene measures at all times
  • Follow current government guild lines in relation to visitors at home
  • Do not approach delivery staff, allow packages to be left on doorstep
  • Do not take any antibiotics as they do not work against viruses.
  • Records to be kept in line with current government guidance on NHS Test and Trace


2. 4 4 16 If a member of staff or contractor develops a high temperature or a persistent cough while working for CPL, they should:

  • Return home immediately
  • Avoid touching anything
  • Cough or sneeze into a tissue and put it in a bin, or if they do not have tissues, cough and sneeze into the crook of their elbow.
  • Arrange for testing
  • They must then follow the current guidance on self-isolation and not return to work until their period of self-isolation has been completed.
  • The work area should receive deep cleaning and social distancing maintained (CPL responsible for seeking competent cleaning company)
  • Records to be kept in line with current government guidance on NHS Test and Trace
3. 4 4 16
  • Work from home where possible – implement teleconferencing/video conferencing for meetings
  • Where an individual has recently travelled abroad, they must self isolate for 14 days
  • Please continue to follow any further national government advice provided
  • Where an occupational health (OH) service provider has been appointed, please seek additional advice or concerns through this service
  • All persons to limit their use of public transport. Where travel is essential, please use private single occupancy where possible, cycle or walk
  • Records to be kept in line with current government guidance on NHS Test and Trace
4. 5 5 25
  • Wash your hands thoroughly and regularly.  Use soap and water for at least 20 seconds. Use alcohol-based hand sanitiser if soap and water is not available and hand washing technique to be adopted as directed by NHS – CPL supply hand santiser, all appropriate signage displayed
  • Avoid touching your face/eyes/nose/mouth with unwashed hands and cover your cough or sneeze with a tissue then throw it in the bin.
  • Provide additional hand washing facilities/hand sanitising stations to the usual welfare facilities if a large spread out site or significant numbers of personnel on site
  • Regularly clean the hand washing facilities and check soap and sanitiser levels  – CPL to arrange rota system and check form
  • Provide suitable and sufficient rubbish bins for hand towels with regular removal and disposal.
  • Offices/Toilet/Warehouse/Site Safety Boxes will need extra supplies of soap, hand sanitiser and paper towels and these should be securely stored and regularly replenished.
  • Restrict the number of people using toilet facilities at any one time.  Wash hands before and after using the facilities
  • Enhance the cleaning regimes for toilet facilities particularly door handles, locks and the toilet flush  Portable toilets should be avoided wherever possible when on site, but where in use these should be cleaned and emptied more frequently and additional hand santiser and anti-bacterial wipes provided
  • Wear face coverings based on current government guide lines


5. 4 4 16
  • Always consider if the task can be performed with one person using mechanical aid
  • Ensure the individual(s) are fit for work prior to commencing task
  • Break down the load where possible so that one person can comfortably carry
  • Assess your route so you can maintain 2m social distance whilst moving the load
  • Where dual lifts cannot be avoided, lift facing away from each other or side by side rather than face to face where possible
  • Where teams are used, try to keep to fixed teams / partnering to prevent cross over of workers
  • Where PPE is to be used, this is on an individual issue and items should not be shared all disposable items should be disposed of safely immediately after use
  • Any lifting aids to be cleaned thoroughly after use
  • Use PPE (Gloves) for handling equipment
  • Wear face coverings based on current government guide lines
  • CPL to provide PPE (gloves, disposable face coverings, reusable face coverings  for CPL staff only)
  • It is the responsibility of CPL staff to ensure all reusable face coverings and washed and cleaned (50 degree cycle) after each use
  • CPL to display additional signage
6. 5 5 25
  • Review logistics plans to ensure safest routes have been identified including implementing one way systems around offices/kitchen and warehouse areas. CPL to display route signage
  • Maintain 2m social distancing when accepting materials
  • Materials to be placed outside of warehouse entries to reduce exposure to drivers
  • Review work programme to assess whether ‘just in time’ arrangements can be made to prevent additional or unnecessary deliveries
  • Hand washing and sanitizer measures available to maintain good hygiene
7. 5 5 25 Staff to be reminded on a daily basis of the importance of social distancing both in the workplace and outside of it.

Management checks to ensure this is adhered to.

  • Starting and finishing times are to be staggered and reviewed to ensure no build up of staff / teams in areas
  • Workers who are unwell with symptoms of Covid-19 should not attend the workplace
  • Work design to be reviewed regularly to identify any safer ways to move around site
  • Work programme to be reviewed to identify any work reordering that would limit exposure to others
  • Tasks are to be rearranged to enable them to be done by one person or as small number of persons without compromising safety measures.
  • Maintain social distancing measure of 2 metres from each other as much as possible with supervision in place to monitor compliance
  • Avoid skin to skin and face to face contact
  • Stairs should be used in preference to lifts or hoists and consider one ways systems around event sites
  • Consider alternative or additional mechanical aids to reduce worker interface
  • Any additional COVID 19 measures specified by and Venues site rules must be followed. Details of this shall be shared at all event inductions.
  • Above hygiene measures and additional cleaning schedules to remain (regularly washing hands for at least 20 seconds with soap and warm water)
  • Any health concern to be raised immediately to line management / venue contact/event organiser
  • Records to be kept in line with current government guidance on NHS Test and Trace
  • Ensure adequate ventilation of work spaces at all times (windows/shutter doors to be opened)


8. 5 5 25 Staff to be reminded on a daily basis of the importance of social distancing both in the workplace and outside of it.

Management checks to ensure this is adhered to.

  • Always consider if the task can be performed differently without having to breach the 2m social distancing rule
  • Workers are to limit face to face working and work facing away from each other when possible
  • Face coverings to be worn in line with current Government guide lines
  • Limit the frequency of working within 2m to an absolute minimum and ensure it is for strictly low intensity, sporadic work where exposure to this distance is less than 15 mins
  • Consider introducing an enhanced authorisation process (permit to work) for activities where less than 2m distance may be required
  • Provide additional supervision to monitor distancing and teams not to be rotated
  • Continue to conduct dynamic risk assessments whilst completing the work and speak up if there is a safer way of completing the task
  • All equipment to be thoroughly cleaned prior and after using it.
  • Increased ventilation will be provided within enclosed spaces – shutters, doors and windows to be opened
  • Where respiratory protective equipment (RPE) needs to be worn, face fit testing (FFT) must be in place.
  • Consideration given to disposable gloves and eyewear to prevent and reduce potential contamination
  • Reusable PPE should be thoroughly cleaned/washed after use and not shared between workers. These should be stored in suitable places
  • Single use PPE should be disposed of so that it cannot be reused and to control potential contamination (waste removed by a responsible, approved contractor).
  • Workers deemed clinically vulnerable should never work within 2m of persons and preference should be given to whether any change in task can allow an individual to work from home where possible
  • Records to be kept in line with current government guidance on NHS Test and Trace


9. 5 5 25
  • First aid contents to be monitored to ensure adequate supplies remain
  • Site safety boxes to be monitored to ensure adequate supplies remain to include all freelance staff and contractors including provision of face coverings/gloves
  • First aid and cover arrangements to be reviewed
  • First aider certificates to be checked for validity and understand amended practices in regards to attending a casualty during COVID (such as revised CPR methodology)
  • Emergency plans on site and communicated so all staff understand what action to take in the event of a suspected or confirmed case of COVID 19
  • Mental health first aiders to be considered
  • Management will promote mental health & wellbeing awareness to staff during the Coronavirus outbreak and will offer whatever support they can to help
  • Regular communication of mental health information and open door policy for those who need additional support
  • Communicate any occupational health service available to the workforce including any available employee assistance programme (EAP) or public support
  • Line management to regularly communicate to their team(s)
  • Effective reporting system established on site in order to rectify any raised issues or incidents in a timely manner
10. 3 3 9
  • Procedures in place for Drivers to ensure adequate welfare facilities available during their work
  • Persons should not share vehicles or cabs, where suitable distancing cannot be achieved.
  • Communicate with companies we deliver to/from to ensure welfare facilities will be available to our drivers.
  • Allowing delivery drivers adequate breaks to avail of proper welfare facilities.
  • Where possible CPL staff should use own vehicles to and from event sites
  • One member of staff per vehicle
11. 5 5 25
  • Hand washing facilities with soap and water in place.
  • Stringent hand washing taking place.
  • Drying of hands with disposable paper towels.
  • Staff encouraged to protect the skin by applying emollient cream regularly
  • Gel sanitisers in any area where washing facilities not readily available including on site and site safety boxes
  • Employees to be reminded on a regular basis to wash their hands for 20 seconds with water and soap and the importance of proper drying with disposable towels. Also reminded to catch coughs and sneezes in tissues – Follow Catch it, Bin it, Kill it and to avoid touching face, eyes, nose or mouth with unclean hands. Tissues will be made available throughout the workplace.
  • Encourage staff to report any problems and carry out skin checks as part of a skin surveillance programme
  • Posters, leaflets and other materials are available for display.





No Person Responsible
1-11 Project Manager, CPL Crew




Kate Eve/Matthew Boyse



Project Manager: Lee Gruszeckyj

Tel: 07789 968 029



Please ensure a manager’s brief has been completed alerting to company specific process / procedures








  • Please ensure all staff are aware of reporting requirements and that all confirmed cases are escalated to your H&S competent person.
  • Information notes are to be sent out and any updates communicated in a timely manner to the workforce.
  • This must include letting staff know about symptoms and actions the medical professionals are advising people to take.
  • A colleague who has been isolated for 14 days cannot return to work until the appropriate documentation/test result is provided to demonstrate they are now fit to return to work.
  • Assessments to be reviewed every 6 months or where significant change has occurred
  • Please remind staff that in order to minimise the risk of spread of infection, we rely on everyone in the industry taking responsibility for their actions and behaviours.
  • Please encourage an open and collaborative approach between your teams on site where any issues can be openly discussed and addressed.


If in England call NHS on 111, if in Scotland call your GP or NHS 24, If in Wales call 0845 46 47 or 111 or if in Northern Ireland contact 0300 200 7885 where you will be assessed by an appropriate specialist.  NHS guidance is that you do not go directly to your GP surgery, community pharmacy or hospital unless an emergency occurs



Hand Washing Guidance



Social Distancing




Mental Health





Risk Assessment Completed:            15th June 2020            KE

1st Review Completed:                        29th July 2020             KE

2nd Review Completed:                      7th September 2020   KE